Each organization that registers with Cornell University is classified as either independent or university.
Organizations must register with the SAO each fall. Please read the following information closely to determine if your organization is classified as independent or university. Certain privileges and restrictions are inherent to each. An organization must be completely registered before the organization may operate on campus. For more information on how to register your organization, go here and follow the link to 'register for the current academic year.'
Independent organizations are primarily those organizations that have a volunteer advisor whose duties and responsibilities, and/or university job description does not require service as an advisor to that organization. Advisors work with organizations on their own time. Independent organizations must submit the following information to the SAO when they register each fall:
In addition to the privileges available to all organizations, independent organizations are eligible to use the Cornell University name in their organization name for publicity, uniforms, or other purposes, according to university guidelines regarding the use of the Cornell name, logo, and artwork, and subject to approval through the Student Activities Office. However, when entering into legally binding, contractual agreements, an organization that uses the Cornell name in its organization name must use the university name in a locational sense. For example, “Cornell Rugby Football Club” should be “Rugby Football Club at Cornell.” Clubs are not permitted to use the word “team” in their name. For example, “Cornell Ski Team.”
Only official Cornell University teams under the Department of Athletics may use the word “team” in their name. Student members of independent organizations will qualify for Club Insurance coverage through the payment of the Student Activity fee.
All forms may be viewed and/or downloaded from the Student Organizations website located at http://sao.cornell.edu/SO. For copies of forms and general information, follow the link to the 'Resources' page.
A university organization is affiliated with a university department or unit. That department or unit acknowledges the organization as part of its activities and has assigned an employee or graduate student to advise the group and oversee the organization’s activities. University organizations sponsor activities that fully relate to the education, research, and community-service mission of the university and to the goals or objectives of the university department or unit to which they are affiliated. The department or unit may, but is not required to, provide office space, a university account administered by the department or unit, a financial allocation and/or faculty, staff, or other administrative support. The membership of university organizations may comprise only currently registered Cornell University students or faculty or staff members. Nonmembers of the Cornell community may be considered volunteers to the organization but not as members. Volunteers must be approved by the Department of Risk Management and Insurance. (See the University Volunteer Policy at http://www.policy.cornell.edu/vol6_5.cfm)
University organizations must submit the following information to the SAO when they register each fall:
In addition to the privileges available to all organizations (see below), university organizations are eligible to:
* For more information about registering student organizations, visit the Student Organization website at http://sao.cornell.edu/SO.
Organizations are entitled to:
Organizations are required to have an advisor who is a full-time member of the faculty or staff of Cornell University (Ithaca campus). Graduate students may serve as advisors of university organizations if they are designated as such by university departments or units and are supervised in this capacity by a currently employed Cornell University faculty or staff member.
Advisors of independent organizations are volunteers. This activity is not a condition of their employment at Cornell University. The advisor assists the organization in reaching its stated goals, and should be familiar with the organization’s constitution, the policies and procedures of Cornell University, and the activities and membership of the organization.
Officers of the organization should meet with the advisor to discuss their respective roles and responsibilities. Clarifying expectations early will help the organization continue to be effective throughout the year.
For more information on advisors, visit the 'Resources' page on the Student Organizations website - http://sao.cornell.edu/SO.
For more information, contact the Student Activities Office at (607) 255-4169, or email firstname.lastname@example.org.