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Budget Worksheet

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Use this worksheet as a guideline for your finances when planning your event. Note that not all expenses will apply to all events, and some events may require additional and/or different expenses. Please feel free to print this worksheet as many times as needed.

Revenue (Income) Amount ($$) Confirmed? (y/n) Comments
Sponsoring Organization ______________ ____________ ______________
Contribution ______________ ____________ ______________
Ticket Sales ______________ ____________ ______________
SAFC funding ______________ ____________ ______________
GPSAFC funding ______________ ____________ ______________
Other Source(s) of funding ______________ ____________ ______________
Production Costs Expenses Estimated ($$) Actual ($$) Comments
Performer/Talent fee (band, speaker, DJ, etc.) __________ __________ __________ __________
Special Guest (opening act, etc.) __________ __________ __________ __________
Agent Commission __________ __________ __________ __________
Sound and/or Lights __________ __________ __________ __________
Band Gear Rental __________ __________ __________ __________
Decorations __________ __________ __________ __________
Facility Rental/Staff __________ __________ __________ __________
Electrician __________ __________ __________ __________
Police/Security __________ __________ __________ __________
EHS and/or EMS __________ __________ __________ __________
Table/Stage Rental __________ __________ __________ __________
Ticket Printing/Sales Commission __________ __________ __________ __________
Postage/UPS __________ __________ __________ __________
Parking Permits __________ __________ __________ __________
Travel/Transportation __________ __________ __________ __________
ASL Interpreters/Disability Accommodations __________ __________ __________ __________
Lodging __________ __________ __________ __________
Miscellaneous Expenses __________ __________ __________ __________
Hospitality/Catering Costs Expenses Estimated ($$) Actual ($$) Comments
Food for Performer (dinner, lunch, etc.) __________ __________ __________ __________
Food for crew __________ __________ __________ __________
Reception __________ __________ __________ __________
Other __________ __________ __________ __________
Promotion Costs Expenses Estimated ($$) Actual ($$) Comments
Print Ads (newspapers) __________ __________ __________ __________
Radio Ads __________ __________ __________ __________
Flyers/posters/chalk __________ __________ __________ __________
Other __________ __________ __________ __________
Miscellaneous Expenses Expenses Estimated ($$) Actual ($$) Comments
Concessions __________ __________ __________ __________
Petty Cash __________ __________ __________ __________
Other __________ __________ __________ __________
Total Income: __________
Total Expenses: __________
Net Gain (Loss): __________